Texas Junior College Student Government Association
Region IV
Executive Board Meeting
August 10, 2001
04:53 p.m.

I.  Call to order - President - Jerry Webb - Blinn College, Bryan - 4:53 p.m.

II.  Roll Call - President - Jerry Webb - Blinn College, Bryan:  
President School, Jerry Webb
Vice President School, Tina Baiter
Secretary/Treasure School, Not Present
Parliamentarian School, Dale Price and advisor Alesha Vardeman
Fall Host School, Ryan Harbison, Courtney Wilson, James Wilson
Spring Host School, Stephan Gleitz

III.  Icebreaker - President - Jerry Webb - Blinn College, Bryan:  
President - Jerry Webb - Blinn College, Bryan:  
Jerry is majoring in nursing and would like to be a trauma nurse or flight nurse ten years from now.

TSTC SGA Member - Courtney Wilson
Courtney is majoring in Semi Conductor Manufacturing and hopes to be a technical trainer in ten years.

TSTC SGA Member - James Wilson
James is majoring in Semi Conductor Manufacturing and hopes to be working for a good company in ten years.

Parliamentarian - Dale Price - McCleanan Community College:
Dale is majoring in psychology with a minor in political science (governmental focus).  In ten years he hopes to not still be in school, but may be because he is working for to earn a Doctorate.

Vice President - Tina Baiter - Blinn College, Brenham:
Tina is majoring in International Business with a minor in International Relations.  In ten years she hopes to have either a sucessful business career, or she hopes to be working for the United Nations.

MCC Advisor - Alesha Vardeman
Alesha is director of student activities at MCC.  She will be getting married on September 1st.  She hopes to be Dean of Student Activities somewhere back east some day.

Fall Host - Ryan Harbison - TSTC Waco
Ryan is majoring in commercial art/advertising and hopes to be editor of a magaizne one day.

Spring Host - Stephen Gleitz - Blinn College, Brenham:
Stephen is working on earing his associates in science and plans to one day attend Med. School.  In ten years he hopes to be a surgen.

IV.  Fall Meeting & Region Project
Ryan Harbison - Fall Host - TSTC Waco
Their school will handle the scavenger Hunt.  When Schools start their fall semester, she plans to mail everything out.  The activity will be mailed out along with a cover letter and sheets created where they can tape on the pictures.

Tina Baiter - Vice President - Blinn College, Brenham
Can we make sure to use reversable tape, so as to be able to remove the pictures and put them into a scrapbook?  It was agreed upon.

Ryan Harbison:
The fall meeting will most likely be held in the Idea Center.  Here they are plenty of rooms for break out sessions as well as access to multi-media equipment.

Jerry Webb - President - Blinn College, Bryan
How many people are we expecting?

Alesha Vardeman - Advisor MCC
If we get the word out soon, we can expect a larger turn out, so let's plan to get the word out ASAP.

As a group it was decided that we would set an RSVP date of October 5th.  All schools should RSVP via e-mail, and pay a registration fee of $8/person.  This fee will cover the dinner and food.  The reason to respond via e-mail is for a written committment by the schools to TSTC.  No cancelations may be made after making reservations.  We need to get  this information out to the schools, along with the scavenger hunt.  

Jerry Webb is in charge of contacting Hill College.  Tina Baiter is in charge of contacting both WCJC campuses.  Dale Price is in charge of contacting Austin Community College and Central Texas College.  All colleges should be contacted 1 week prior to October 5th.

Jerry Webb - President - Blinn College, Bryan:
We also should set a deadline for the Scavenger Hunt project to be mailed out.  The deadline was set for on or before Sept. 4th.

As a group we then discussed ideas for breakout sessions:
Alesha, MCC Advisor, suggested that we have several breakout sessions.  When we send out the flyers for our meeting, all of the breakout sessions should be advertised.  This way advisors know what they are sending their kids to learn.
Ideas for sessions included:
*Session on Unity and getting United.  We want to be like other Regions.  It was suggested the Chris Neighbors, TJCSGA State President, do a breakout session on this.  Tina Baiter volunteered  to talk to him about doing one.

*Session on Resolutions.   We need to be able to submit good, valid, resoultions at the State Convention.
--on the subject of Resolutions, Tina Baiter added that we need to submit an amendment to the State Constitution.  This amendment would call for all resolutions to be submitted prior to State Convention.  All members of the resolutions committee would be able to read and understand each resoultion before discussing them as a committee in April at the convention.

*Session on Public Relations and getting the word out around campus.  Dale Price found this session at our last meeting to be very informative and useful.

It was also decided that the officer team would meet on Friday night, prior to fall meeting in Waco.  Here we will discuss Region T-shirts, Region Motto, and go over all events for the next day.  This will be used as a preperation time for the officers to prepare for the meeting on Saturday.  We will meet on MCC's campus, and they will arrange exact details later.  This meeting place is tentative to availability, but they will let us know ASAP.

Deadlines for information on the Spring Meeting were also set.  We will announce the spring meeting at the fall meeting on October 27th.  Then on November 30th, a flyer will be mailed out along with registration forms.  All schools must RSVP by Januray 24th, and the meeting will be on February 9th.

V.  Region IV Finances
After discussion on what the region dues should be, the board decided that $50 would be a good price.   They will propose this fee at the fall meeting.

The money will be used for a number of things, depending on how much is left over after Region Expenses are paid.  1) Region IV Student of the Year Scholarship, 2) sponsoring a poorer school to attend State Convention, 3) a list of other ideas will be made and presented to all schools at the time we propose the $50 fee.

It was also decided that we will set up a stationary bank account.  It was proposed that we use the same bank that TJCSGA uses.  More details will be made ASAP.

It was also suggested that we get look at getting a Region Advisor and Region Advisor Elect.  This will help in a lot of different areas possibly.

VI. Region Goals
As a team, we sent three big goals:
1.) To have two new schools join our region this year.
2.) To have at least 9 schools represented at our fall/spring meetings
3.) To have a Region IV Infastructure set by December and implemented by our Spring Meeting.

VII. Adjournment
The meeting was adjorned at 06:40 p.m.